What is business productivity? Here at AllSoft, we talk about it a lot. Productivity can seem like an abstract philosophy difficult to quantify. At one level, you can tell that it’s a quality which makes something profitable or useful. You can also see it as a state of mind, where you use every moment for improvement.
At the heart of business productivity at the workplace lies the optimal utilization of resources. How well you utilize resources will, of course, depend on what resources you have, how many employees work in your office, your invested capital, your company’s workload, and among other things, the technology you use. Technology for business productivity is of special interest to us, and it should be to you too.
Along with technology comes another crucial aspect of productivity, which is time management. Let’s take a close look at these two factors.
Can Technology Help Time Management & Business Productivity?
Time management could mean either of two things – getting more tasks done in less time or getting better quality work done in less time. Which do you think should be the marker of productivity?
Modern technology has made it easier to manage your time better, and get more work done in less time. Your smartphone, for example, makes you always reachable and you can get work done even when you’re on the move. You can collaborate from anywhere and get things done.
But the smartphone has also brought distractions with it, so much so that people no longer find it useful to take notes on their mobiles during meetings, since they are more likely to be checking email, responding to messages and even paying their bills. For some time now, we’ve been learning our way through technologies like mobiles and smartphones, and how to use them efficiently for business.
Now Google is pushing ‘Mobile First to AI First,’ and while it will probably be some years before we have androids manning the reception desk, we are already using many elements of this new technology at work. If Gmail is your work email, then you’ve probably noted the ‘smart’ replies that have recently been popping up along with your emails, to let you respond from a list of likely answers with a single click. In a busy workday when every moment is significant, the moments that Smart Response saves you from typing out common email responses can be valuable.
That is only a small example of what technology does for us. Technology could free our time and make us more productive if we use it responsibly.
Are you resistant to new technology?
It is the age of disruptive technology changing the way businesses operate. If you have been resistant to technological changes, you won’t survive. In this time of Digital Darwinism, technology is evolving faster than organizations can adapt to it. Not only can you not avoid it, but you also need new leadership and fresh business models that force the company to acclimate to this flux or die. If you aren’t already investing in digital transformation, you should highly be doing so. You must not only try to adapt but also to outperform your competition.
Tools of technology can help you collaborate, share and seek information, improve customer service by linking your CRM solution to the devices that your employees use and enjoy other short-term improvements in resource management.
You also have to plan for the long term. Hardware slowly becomes obsolete, and technologies can quickly become useless. You need to train people for productivity on new machines, using new technology and adapting to the news ways in how we do things. You must always be on your toes, ready for technology to change, with employees trained and prepared with a technological roadmap.
There are endless ways technology can help you improve time management and aid productivity at the workplace.
The question is, what are the technologies available to you for your business? What are the techs that help you to move closer to your company goals without sacrificing quality of work or valuable time? Which tools for business productivity do you use? Share with us!