Did you know that you can only retain 70% of everything that you’ve heard even if you were actively listening? This percentage tends to be much lower since most people are used to multitasking or daydreaming while listening to other people. Given that many people miss out on a lot of information (some being quite remarkable), the ultimate effect is a reduction in user productivity.
So what solution do you have?
There are two things that you can do. First, you can record all your conversations and meetings to play them back at your convenience. The only problem is that you’ll still have to sit down and listen again to whatever you had recorded. The second option is that you can do note-taking. Note-taking is an efficient method of memorizing the most important facts about anything. It has the spiral effect of increasing user productivity as well. However, not many people know how to go about it. Here are some ways that can assist you to boost your note-taking to increase memory retention.
Always focus on the main points
If you want to be good at note-taking, you should always know which points are worth writing down and which ones can be left out. Focusing on the most important points will also save you from writing down everything. If you’re in business then knowing which points are important can be very helpful because some meetings can go on for hours. Furthermore, you won’t get notified of which points are important, so it’ll be up to you to decide what’s worth putting down.
You could also check your notes with those of your colleagues just to make sure that you took down the right points.
Typing is better than writing
Many people are still stuck on writing down their notes physically, however, studies indicate that typing is much faster than writing. An average person writes 22 words per minute whereas an average typist can type up to 33 words per minute. If you are a pro at typing, then this rate can go up to 50-80 wpm. It means that you are better off typing than writing down notes. Try it out today by using Cylix.
Always highlight the main points
When taking down notes, focus on highlighting points that you might need to reference later on if you want to make your work easier. Aforementioned includes relevant information likes dates, times, numbers, names of people and the likes. By doing so, you can then peruse through your notes on the fly instead of having to search for each word or sentence continuously. That also helps increase user productivity because you don’t have to waste a lot of time having to go through items that you don’t need.
For you to type faster, you need to make use of abbreviations as well. Some words can be quite lengthy hence the need for a shorthand form for it. Don’t worry about having to autocorrect your words; you can always review your notes later on to make the necessary corrections. Some people can manage to write around 100-300 wpm when using abbreviations. It just shows how efficient it can be.
Make use of technology to optimize productivity
Technology has made it easier and more efficient for people to take down notes. They are also quite crucial when it comes to increasing user productivity in the workplace. You can make use of our very own Cylix software that supports all platforms (Mac, Windows, and Linux). Furthermore, you will not have to struggle with constant software changes especially if you are a developer. That is because the system also features a code and WYSIWYG web editor. It can make it easy for you to switch between your projects and take down notes from your clients or managers.
Note-taking is an important feature for any business or entrepreneur. It helps you keep tabs on the important things that you experience during the day. Seldom, it’s just not possible for you to remember everything because of humans’ inherent nature of multitasking. However, you can at least forget to take down some important notes which you can use for reference at a later time. Increase your user productivity today by embracing note taking in your business.