These days, news of data breaches are as common as tweets from presidents. Hotels, hospitals, realtors, schools, even workplace food vendor kiosks – no one is safe. No matter whether you are one of the Fortune 500 or a speed camera company, hackers seem to be quite random when they pick their targets.
You could very well be the next intentional – or probably worse – a collateral target. You may not have a million dollar turnover. It doesn’t matter. Hackers are malicious. You need every application in your workplace to be an encrypted application, especially if you can’t afford an IT team.
In 2016, hackers became aggressive against small businesses in the US. An attack on a small business can derail financial activities for up to a week. It can take a single attack and a week or two to shut down startups forever.
There are ways to keep alert and relatively protected. One of your last lines of defense can be data encryption, whether it’s applied to your email, your customer information database, or your note-taking application.
Using an Encrypted Application for your Business Security
Even if your company doesn’t have compliance requirements, encryption should be a no-brainer. If you believe that the documents and notes about your product, market, employees or customers contain sensitive information, you should store them in your encrypted application.
Encryption is not expensive:
If you’re under the impression that encryption is resource-intensive and too complicated, you’re wrong. With a software like Cylix, for example, you don’t have to do anything beyond remembering the passwords for your projects. Our software stands as an example of the free or low-cost encrypted application options out there, ready to be used for business.
To use a tool like Cylix, you don’t need to make any changes to your data, storage or operating system. Only, make sure that you don’t store your encryption passwords on the same machine as your data.
Backup only encrypted data on the cloud:
You may also have doubts about the power of encryption to keep data on the cloud safe. After all, you hear stories every day of cloud breaches, right? The truth is if you backup your encrypted data on the cloud, it is going to be safer than keeping it at your workplace where anyone can have access to it.
Take the case of backing up your notes on Cylix, for example. While the software encrypts your business notes on the fly, it doesn’t yet offer backup. We recommend that you backup the encrypted files on a cloud, a shared drive or a server. If something goes wrong with your system – ransomware, malware, insider mischief, etc. – you have the backup to turn to.
Make sure the cloud provider you choose gives you control over the encryption keys.
Lastly, even if you use an encrypted application for your sensitive data, always be prepared for security breaches. In other words, work with the expectation that your data will be breached at some point. Also, make it company policy to encrypt data and expect attacks. Only then will you and your staff stay alerted. Plus, in case of a breach, there will be some solace in knowing that the encrypted data cannot be unlocked without a password.